Privacy Notice

1) Key Definitions

Personal Information (also called “Personal Data”)

“Personal Information” means information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular consumer or household. Personal Information may include, where applicable:

• Identifiers such as real name, alias, postal address, unique personal identifier, online identifier, IP address, email address, account name, or other similar identifiers.
• Commercial information such as records of services purchased, obtained, or considered, or other purchasing or consuming histories or tendencies.
• Internet or other electronic network activity information such as browsing history, search history, and information regarding interaction with a website, application, or advertisement.
• Geolocation data (such as approximate location derived from an IP address).
• Audio, electronic, visual, thermal, olfactory, or similar information (for example, if you submit media, participate in a recorded call, or provide creative assets).
• Professional or employment-related information such as your title, company name, or industry.
• Inferences drawn from any of the information above to create a profile reflecting preferences, characteristics, behavior, attitudes, or interests.

Personal Information does not include publicly available information lawfully made available from government records, or information that has been deidentified or aggregated.

2) Data Protection Principles We Follow

SpeedX Media follows these principles:

• Lawfulness, fairness, and transparency. We process Personal Information based on lawful grounds and provide information about our processing when required by law.
• Purpose limitation. We use Personal Information for specific, disclosed purposes.
• Data minimization. We collect and process only what is reasonably necessary.
• Retention limitation. We keep Personal Information only as long as needed for the purposes described, unless a longer period is required or permitted by law.
• Accuracy. We take reasonable steps to keep information accurate and up to date.
• Integrity and confidentiality. We use reasonable administrative, technical, and physical safeguards designed to protect Personal Information.

3) Data We Collect

A) Information you provide to us

Depending on how you interact with SpeedX Media, we may collect:

• Name
• Email address
• Phone number
• Company, job title, industry
• Billing and payment information (if you purchase services)
• Website URL and related information you provide
• Social handles or usernames (if you choose to provide them)
• Files and content you submit (for example, brand assets, creative briefs, podcast files, or website content)
• Messages and communications with us (including support requests)

If you choose not to provide certain information, you may still use our website, but you may not be able to access certain features or services.

B) Information collected automatically

When you visit our website, we may automatically collect:

• Browser and device information
• Operating system information
• IP address
• Approximate location derived from IP address
• Pages viewed, time spent, clickstream data, and referring pages
• Interaction with ads or website elements (where enabled)

C) Information from third parties

We may receive information from third parties such as:

• Service providers that support our marketing, CRM, analytics, scheduling, communications, hosting, or payment processing
• Social platforms if you interact with our content or choose to connect through those platforms
• Publicly available sources (for example, business websites or professional profiles)

4) How We Use Personal Information

We use Personal Information to:

• Provide our services and operate our business
• Respond to inquiries and fulfill requests
• Communicate with you about projects, proposals, billing, and support
• Improve and maintain our website, services, and internal operations
• Conduct analytics and measure performance (including marketing performance where applicable)
• Protect against fraud, abuse, security incidents, and other harmful activity
• Comply with legal obligations and enforce our terms and policies

Legal bases (where applicable)

Depending on your location and the applicable law, we process Personal Information based on:

• Contractual necessity (to provide services you request or purchase)
• Legitimate interests (such as improving services, security, and business operations)
• Consent (such as marketing emails or certain cookies, where required)
• Legal obligations (such as accounting, tax, or regulatory requirements)

5) Cookies and Similar Technologies

We use cookies and similar technologies to operate our website, understand usage, and improve performance. Cookies may include:

• Necessary cookies required for core site functions
• Functional cookies that remember preferences
• Analytics cookies that help us understand site usage
• Advertising cookies (if enabled) that support marketing measurement and relevance

You can control cookies through your browser settings and, where available, our cookie preference tools. Disabling cookies may limit certain website functionality.

6) How We Share Personal Information

SpeedX Media does not sell your Personal Information in the traditional sense. We share Personal Information only as needed and as described below:

A) Service providers

We may share information with vendors who perform services for us, such as website hosting, analytics, CRM, scheduling, email delivery, payment processing, and communications tools. These providers are permitted to use Personal Information only to perform services for SpeedX Media and as required by applicable contracts.

B) Business operations

We may share information within SpeedX Media and with affiliated contractors working on your account on an as-needed basis to deliver services.

C) Legal and safety

We may disclose information if we believe disclosure is required by law, regulation, legal process, or to protect the rights, property, or safety of SpeedX Media, our clients, users, or others.

D) Business transfers

If SpeedX Media is involved in a merger, acquisition, financing, reorganization, or sale of assets, Personal Information may be disclosed as part of that transaction, subject to applicable law.

7) Record Retention

We retain Personal Information for as long as reasonably necessary to provide services and for legitimate business purposes such as accounting, dispute resolution, enforcement of agreements, and compliance with legal obligations.

Retention period: [INSERT YOUR RETENTION POLICY OR DEFAULT PERIOD]. If you want to mirror the template you pasted, use: “up to ten (10) years,” but only if that is actually your policy.

8) Security

We maintain reasonable safeguards designed to protect Personal Information, which may include:

• Encryption in transit where supported (such as HTTPS/TLS)
• Access controls and least-privilege practices
• Monitoring for vulnerabilities and suspicious activity
• Vendor due diligence where appropriate

No method of transmission or storage is completely secure. We cannot guarantee absolute security.

9) Your Rights and Choices

Depending on where you live, you may have rights to:

• Access the Personal Information we have about you
• Correct inaccurate Personal Information
• Delete Personal Information (subject to legal and operational limitations)
• Opt out of certain processing, including targeted advertising where applicable
• Withdraw consent where processing is based on consent
• Appeal certain decisions (where required by law)

To exercise your rights, contact us using the information in the “Contact Us” section. We may verify your identity before responding. If you request deletion and certain information is necessary to provide services you purchased, comply with legal obligations, or maintain required records, we will honor the request only to the extent permitted by law.

10) U.S. State-Specific Privacy Rights

If you are a resident of certain U.S. states, including California, you may have additional rights (for example, rights under the CCPA/CPRA). SpeedX Media will comply with applicable state privacy laws. If you want a separate addendum page, add: “See our U.S. State Privacy Addendum” and link it in the Legal section.

11) International Users

If you access our services from outside the United States, your information may be transferred to and processed in the United States and other locations where our service providers operate. We apply the protections described in this Privacy Notice regardless of where processing occurs, subject to applicable law. Where required, we use appropriate transfer mechanisms (such as standard contractual clauses) for certain international transfers.

12) Artificial Intelligence (AI) Usage

SpeedX Media may use AI-enabled tools to support internal workflows and service delivery (for example, drafting, analysis, summarization, or content operations). We do not require you to provide sensitive Personal Information through AI tools. If you choose to submit information that is sensitive or confidential, you do so at your discretion. We use AI tools in alignment with internal controls designed to protect client information and comply with applicable law.

13) Children’s Privacy

Our website and services are not intended for individuals under 18. We do not knowingly collect Personal Information from individuals under 18. If you believe a minor has provided us Personal Information, contact us and we will take appropriate steps consistent with applicable law.

14) Changes to This Privacy Notice

We may update this Privacy Notice from time to time. The updated version will be posted on this page with a new effective date. If changes are material, we will provide notice as required by law.